A Tool That Supports and Encourages Both Process and Behavior Change
Sometimes tools are used to support behavior change in teams. If the team is a leadership team it can also support ongoing organizational change as an example of a process and behavior change tool for other groups within the organization.
The use of an agenda:
Use of an agenda brings structure and disciple to unorganized meetings. Agendas provide a purpose and goals for the meeting that link the reason for the meetings and the outcomes of the meeting to higher level organizational strategies or goals.
The agenda also identifies the topics and time frames for each such that time is used wisely. it also identifies the names of individuals accountable for leading the topics for the group present in the meeting.
If used, the meeting norms, or as we call them, contract for success, reflect the behavioral aspects of how we will work together during the meeting to accomplish our purpose and achieve our meeting goals.
If you look at each of these tools as a microcosm for the larger organization, you might see that they are parallel to the organizations vision, strategies, plans and culture.
Add to this that the meeting has specified participants along with a leader, timekeeper, notetaker, sergeant at arms, etc. as roles for supporting the efficiency and effectiveness of the meeting process. These roles create discipline for adherence to the “how” the meeting is conducted. The list of participants let’s others know who they will be working with.
Again, in a microcosm This is how we want our larger organization to operate; in an efficient, effective and disciplined manner with clear roles, accountabilities and metrics.
So, try using this agenda tool for your meetings by completing one prior to the meeting and sending it out to the participants for their pre-preparation such that the meeting runs smoothly and effectively achieves the desired outcomes.
For more information, examples, templates or support contact firstname.lastname@example.org